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WEST VIRGINIA SYMPHONY LEAGUEExecutive and Board of Directors MeetingTuesday, September 06, 2006 – 10:30 a.m.3rd Floor Conference Room – The Clay Center
CALL TO ORDER - Kathy Beckett, President President Beckett called the meeting to order at 10:35 a.m.
ATTENDANCE Kathy Beckett, Teresa Figueroa, Janice Lessley, Sallie McClaugherty, Shelia Neal, Beth Ann Surber, JoEllen Zacks.
SECRETARY’S REPORT - Yolanda L Tam, Secretary Secretary Tam was absent due to illness. Kathy Beckett presented the minutes from the May 10th and May 17th Executive and Board of Directors meetings. Due to the lack of a quorum, Kathy requested the minutes be circulated via e-mail to those who were not in attendance. Provided three additional members voted to approve, the minutes would be accepted as written.
TREASURER’S REPORT - Erin Brewster, Treasurer Treasurer Brewster was absent due to work. Kathy Beckett presented the Final 2005 - 2006 Treasurer’s Report. A copy is attached. The Treasurer proposed that a check for $5,000 be prepared for Janice Lessley to present to the WVSO Board at the September meeting. President Kathy has indicated that the checkbook will be moved to Sheila Ashley. She will retain checks for emergency purposes only. Each committee will have a Financial Coordinator who is responsible for all deposits and invoices for that committee. New procedures are being formalized and will be presented .
PRESIDENT’S REPORT - Kathy Beckett, President President Beckett proposed that e-mail voting be acceptable. She has also requested a rewrite of all the bylaws. The Bylaws Committee consists of Marge Entsminger, Mala Bumgarner, Kelly L. George, Maxie Foster, Kathy, and Beth Ann Surber.
Kathy announced the Fall General Meeting will be September 12th at The Marriott. Invitations have been mailed. Please contact JoEllen Zacks or Sara Walker to RSVP. Finger sandwiches and assorted pastries will be served. The Marriott is helping underwrite the event. Patti Carnemolla will be honored with the Distinguished Service Award.
Beckett also provided a copy of the 2006 – 2007 Proposed Budget. The Budget Committee questioned telephone charges, included in the Office Charge expense. Paul Helfrich is checking to see if we may remove the phone from the league office. Kathy also asked that individuals ask her to make copies rather than make them at The Clay Center, except in the case of emergencies to further reduce our expenses.
Jackson Kelly is assuming the total cost for printing the Roster. The format has been changed to spiral-bound, 8-1/2 x 11, using Word, to facilitate future changes. Sallie McClaugherty requested that everyone receive a copy of the Roster. President Beckett mentioned there is an issue with membership and season tickets. She proposes that a table be set-up at next week’s Annual Meeting to ask individuals to sign-up for the Roster and indicate that they want to purchase season tickets. Paul offered to have Marsha Graves call those individuals with information about what seats are available for their selection.
Janice Lessley presented to Kathy the insert from the previous Sunday’s Arts insert in the Charleston Newspaper that mentioned the Ball.
President Beckett indicated that there will be a Steering Committee for the 25th Symphony Sunday to present a historical perspective. The committee consists of: Rosalie Gaziano and Helen Lodge as co-chairs, Sallie McClaugherty, Diane Amores, Kathy Beckett, Beth Ann Surber, and Shelia Neal, chair of Symphony Sunday Committee.
Kathy is establishing the Symphony Kid’s Club. It is designed to provide a 2-1/2 party for the children of parents who attend the symphony. In surveying potential families, she received interest from 25. She will work with Teresa Figueroa to develop this further as an on-going fundraiser. She asked that Teresa involve Kathy’s mother in planning a “Teddy Bear Tea Party”. JoEllen Zacks mentioned that in Chicago this type of event is a huge success.
Valerie Ellis, Membership Co-chair, will be receiving Membership Forms. Individuals will be sent a cover letter which will serve as the Invitation as well as the league brochure and a dues statement.
JoEllen Zacks mentioned that she will need a head count by Monday, September 11, to notify The Marriott of how many to expect at the Fall Meeting.
VP COMMUNITY SERVICES REPORT - Jarve Currence In Jarve’s absence, President Beckett presented the WVSL Calendar, which included the three scheduled Young People’s Concerts for the up-coming season. The three will be coordinated by Linda Jernigan and Laura Lee Albert.
VP FUNDRAISING COMMITTEE REPORT - Melissa Kaye Marland In Melissa’s absence, individuals updated those present as follows: Fundraising Committees Fashion Show Sallie McClaugherty, Helen Lodge Sallie McClaugherty announced that the event will be Monday, October 30, at The Clay Center. There will be a skit, “I Only Get Older when I’m Standing”. Tickets will be $50, which will include a pre-show cocktail party. One chit will be provided per ticket. Following the show, Champagne and strawberries will be served. Embassy Suites will be providing the food.
Symphony Ball Teresa Figueroa, Patti Carnemolla Teresa Figueroa announced the event will be December 1, at The Marriott. The theme is “A Winter Wonderland and The Nutcracker”. Tickets will be $150 per person, with a goal of having a profit of $80 per. Champagne will be served while pictures are taken with the sleigh downstairs, then individuals will move upstairs to the ballroom. Kim Pauley will be working with us for a ballet performance. Two furs and a modern fur vest will be auctioned. Kathy Beckett will find out the name of photographer for the ball last year.
Winter Event Kelly L George, Patti Carnemolla President Beckett stated that we will continue with the Kroger cards. She mentioned that Holz Elementary made $10,000, with parents using the cards.
Golf Tournament Dee Rumbaugh, Diane Lundsman Beth Ann Surber indicated the date of the event per Dee is April 30, 2007, at Edgewood Golf Course. Teresa Figeuroa mentioned that Dee Rumbaugh was able to negotiate the same charges with Edgewood.
Symphony Sunday 2007 Shelia Neal, Rosalie Gaziano, Helen Lodge Rosalie Gaziano is hosting a party at her house on September 19.
Merchandise Linda Jernigan, Shelia Neal, Kim Dobbs Kathy Beckett mentioned that she saw three Melonious ties at the Greenbrier while there for a conference.
OTHER COMMITTEE REPORTS None to report
UNFINISHED BUSINESS None to report
NEW BUSINESS None to report
ANNOUNCEMENTS
ADJOURNMENT With no further business to come before the league, President Beckett thanked everyone for their work and dedication, and adjourned the meeting at 11:33 a.m.
Respectfully submitted,
Beth Ann Surber President-Elect 2006-2007
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