Meeting Minutes

WEST VIRGINIA SYMPHONY LEAGUE

Executive and Board of Directors Meeting

Wednesday, February 8, 2006 – 10:30 a.m.

3^rd Floor Conference Room – Clay Center

MINUTES

CALL TO ORDER - Janice L Lessley, President

President Lessley called the meeting to order at 10:32 a.m.

ATTENDANCE

Linda Jernigan, Lorriane Petersen, Rose Bellante, Mary Kay Bond,

Laura Lee Albert, Kathy G. Beckett, Rosalie Gaziano, Sheila Neal,

Melissa K. Marland, Sallie McClaugherty, Jeanne Moore, Erin Brewster, Dee Rumbaugh, Janice Lessley, Yolanda L. Tam.

Guest(s): Stephanie Isaacs

SECRETARY’S REPORT - Yolanda L Tam, Secretary

Minutes were distributed and presented from the January 11, 2006 Executive and Board of Directors meeting. With no further discussion, Kathy Beckett motioned to accept the minutes. Laura Lee Albert seconded. The motion carried and the minutes were approved.

TREASURER’S REPORT - Erin Brewster, Treasurer

Copies of the February operating expense and budget were distributed to the Board. Please promptly forward any receipts. Checks are available at the end of the meeting for reimbursements.

PRESIDENT’S REPORT - Janice L Lessley, President

President Lessley reminded everyone the Board meeting concludes promptly at 11:30 a.m. Everyone presenting reports are asked to be mindful of the time when presenting reports. President Lessley thanked the Board for the Winter General meeting. Attendance was wonderful and many compliments given. It is noted that new members joining after April 1st will not be required to pay membership dues for the current year. President Lessley shared correspondence of appreciation from Paul Helfrich on behalf of WVSO for the WVSL presentation of 30,000.00 and from Becky Deem of the Parkersburg Symphony (special guest from the Spring General meeting). An additional check will be presented to the WVSO from the WVSL before the next term. Immediate Past President Kelly George will be installing the new officers at the Spring General meeting. As for entertainment, WVSL member Mary Jane Ayoob’s daughter will be asked to sing at the meeting.

VP COMMUNITY SERVICES REPORT - Laura Lee Albert

Community Service Committees

Young People’s Concerts Linda Jernigan, Laura Lee Albert

Linda Jernigan reported she anticipates large groups for the next concerts on February 14^th and 15^th. Board members who can usher at the Clay Center from 9:00-1:00 on those dates are asked to volunteer.

WVYO Brunches Rose Bellanti, Diva DeLara, Shelia Neal

Rose Bellante reported the next brunch will be Saturday, February 11^th.

VP FUNDRAISING COMMITTEE REPORT - Melissa Kaye Marland

Fundraising Committees

Symphony Ball Kathy Beckett

Kathy Beckett reported profits from the ball totaled $23,500.00.

Teresa Figueroa, Sheila Neal, and Linda Jernigan were instrumental in the silent auction items which contributed to a large portion of the profits.

Winter Event Kelly L George, Patti Carnemolla

President Lessley encouraged everyone to continue adding to the Kroger cards. 5% of all monies over 500.00 are given to the WVSL. The card can be used at Kroger’s nationwide and have no expiration date.

Golf Tournament Dee Rumbaugh, Rose Bellanti

Dee Rumbaugh reported a planning meeting was held. Thus far, $4800.00 has been raised with special thanks to United Bank and Henry Jernigan of Dinsomore & Shohl. Please invite golfers to the tournament. The entry fee is 125.00 per person. The league receives 80.00 from each entry fee. Cart and hole sponsorships are also available. A sponsorship sheet was passed around. Anyone interested in being on the committee, please contact Dee at 342-7769.

Symphony Sunday 2006 Shelia Neal, Rosalie Gaziano, Diana Amores

Sheila reported a French cuisine will be the menu for the dinner this year to emphasize the Cirque theme. Cocktails and dessert will be served on the patio. A baked items booth will continue, but relocated closer to other food booths. Erin Brewster will continue accepting reservations for the rehearsal dinner. Melonius pins will be given to the UC staff to thank them for their help. Rosalie Gaziano added, in order to reduce the costs of labor required, the dinner is being held inside rather then under the tent. This will be done without compromising the atmosphere and elegance of the event.

Merchandise Linda Jernigan, Shelia Neal, Kim Dobbs

Linda Jernigan is meeting with the Clay Center gift shop today. Becky Deem has taken items with her to present to the Parkersburg Symphony. Washington & Lee, WVU, and Marshall continue working on the marketing project as part of their curriculum. The gold Melonius charm was unveiled and orders are now being taken for the individual handcrafted item. Please contact Linda for charm orders and if there are additional ideas for merchandise.

OTHER COMMITTEE REPORTS

Montclaire Series Jeanne Moore

Jeanne Moore shared a thank you card from the Montclaire String Quartet for the recent reception.

Newsletter SCORE Jeanne Moore, Lorraine Petersen

Jeanne Moore announced the current issue has been mailed and any events and news for the next edition need to be received by April 20^th. President Lessley requested that all Chairs forward their reports today to Jeanne for The Score.

WVYO Liaisons Mary Kay Bond

Mary Kay Bond introduced Stephanie Isaacs who will be the General Manager in place of Mary Kay beginning March 1^st. Mary Kay will continue through the season.

UNFINISHED BUSINESS

- Sallie McClaugherty gave an update on the Schwabe event honoring Mary Snow. The guests complimented the WVSL on a very nice event.

-Sally McClaugherty is asking for volunteers to help with the Symphony Chocolates. Volunteers need to arrive at 7pm. Laura Lee Albert will operate the table upstairs. Mary Kay Bond has offered to help during intermission. Janice Lessley will operate the table downstairs. The net profit through December totaled 260.00

NEW BUSINESS

-President Lessley reported Kanawha United Presbyterian church will now organize and manage the Montclaire Quartet receptions.

-President-elect Kathy Beckett distributed the 2005-2006 Annual dues invoice and Committee Registration. The invoice includes clarification of annual dues versus lifetime dues, and the bylaws requirement of an adult season ticket purchase. The Montclaire committee will remain, but as an Events reception committee. A draft of the WVSL brochure was also distributed. President-elect Beckett announced the possibility of a WVSL trunk show at The Consignment Shop.

-Secretary Tam announced minutes of the Board of Directors meetings will be emailed to the board for review at their leisure prior to the meetings. Copies via US mail will be mailed to Jeanne Moore, Patti Carnemolla, and Kelly George. Any Board member wishing a copy via US mail may contact Yolanda at

757-5526.

OTHER/ANNOUNCEMENTS

The next Executive and Board of Directors Meeting will be Wednesday,

March 08, 2005 at 10:30 a.m. - 3^rd floor Conference Room, Clay Center.

-A Sweetheart supper sponsored by WVSO will be held February 12th at The Bridge Road Bistro. Please RSVP to Tanya Law.

-Dee Rumbaugh and Sallie McClaugherty will be selling tickets for the annual McClaugherty raffle. The drawing will be held March 28^th.

-Rosalie Gaziano announced a Mothers Sing and Mothers Speak for love of family luncheon will be held on April 7^th at noon at Clay Center. This is a special luncheon to thank all women who nurture, and to honor the 2006 West Virginia Mother of the Year, Julia Barber Oliverio. Special guest will be 2004 National Young Mother, Debbie Sipos from California. Please contact Kelly George 342-2964 with your reservations. Tickets are 25.00 to benefit American Mothers, Inc.

-Linda Jernigan asked for individual donations to assist the WV Youth Symphony Orchestra on their upcoming trip. The WVSYO was invited as one of six middle schools to perform.

-Sallie McClaugherty announced a concert will be held on
February 19^th at 5pm to benefit Hospice. Tickets are available at the Clay Center box office.

-Mary Kay Bond announced the special performer from the Katrina Concert will also hold a concert free to the public on February 18^th with donations being accepted to help with his upcoming audition.

ADJOURNMENT

With no further business to come before the Board, the meeting was adjourned at 11:33 a.m.

Respectfully submitted,

Yolanda L. Tam

Secretary 2005-2006

WEST VIRGINIA SYMPHONY LEAGUE
Board of Directors Meeting
February 13, 2008
Clay Center for the Arts & Sciences

CALL TO ORDER – Beth Ann Surber, President
President Surber called the meeting to order at 5:35 p.m. and thanked everyone for traveling to the meeting despite the snowy weather.

ATTENDANCE
Laura Lee Albert, Helen Epps, Emily Hopta, Linda Jernigan, Melissa Marland, Sallie McClaugherty, Elizabeth McConnell, Shelia Neal, Beth Ann Surber, Yolanda Tam, Barbara Knight Warren.

SECRETARY’S REPORT – Emily Hopta, Secretary
Secretary Hopta presented the minutes from the November Board of Directors meeting. Sallie McClaugherty motioned to accept as presented. Linda Jernigan seconded. Motion carried.

TREASURER’S REPORT – Beth Ann Surber & Shelia Neal
Due to illness of a family member, Shelia Neal provided a summary of WVSL account activity for Treasurer Jane Powell. The Symphony Ball netted $6,713, twice the projected amount.

(PRESIDENT’S REPORT deferred until after Fundraising Events)

REVIEW OF FUNDRAISING EVENTS

1. Fashion Show – Sallie McClaugherty
No report.
2. Symphony Ball
No report. (See New Business)
3. Teddy Bear Tea – Shelia Neal
No report. (See New Business)
4. Golf Tournament – Linda Jernigan
The golf tournament will take place on April 28 at Edgewood Country Club. Sponsorships are going very well, as are prizes and food planning. The entry fee is $140 per person and WVSL members are invited and encouraged to sponsor golf carts at a cost of $50 per cart.
5. Symphony Sunday – Shelia Neal
The 26th consecutive Symphony Sunday’s theme is Let Music Sail You Away. Highlights will include a Peachy Canyon wine tasting on the UC patio (led by WVSL member Eileen Beckett’s nephew), jazz brunch and the rehearsal dinner. Board members having past experience with the UC contract were asked to review the 2008 agreement.

6. Kroger Cards
Several members have noted difficulty with card scanning at the checkouts.
7. Melonious Merchandise – Linda Jernigan
A meeting will be held to discuss supply and demand issues related to web postings.
8. Chocolate Sales – Sallie McClaugherty
Sallie recruited board members for the upcoming Pops and Symphonic concerts. President Surber recommended all members be asked to sell one night during the year.
9. Cello Endowment
No report.
10. Young People’s Concerts – Laura Lee Albert
Tomorrow’s “Latin Beat” concert has 41 buses coming – a new record number and record attendance for the 9:45 a.m. performance! All three levels of seats will be full. The next concert will be for grades K-2 in March.

PRESIDENT’S REPORT – Beth Ann Surber
President Surber circulated summaries of the work of two special committees, Events and Recruitment/Retention. She noted the committee work had been an interesting experience and that she was pleased to be involved, but was now bowing out to focus on the remaining events of 2008.

President Surber proposed a creation of a new committee of Past Presidents, which would be chaired by the immediate Past President. This committee would keep Past Presidents involved and support continuity of WVSL knowledge and history. Laura Lee Albert moved approval of the Past Presidents committee; Barbara Knight Warren seconded.

OLD BUSINESS
Membership – Beth Ann Surber
Louise St. Clair has joined the WVSL. Barbara Knight Warren requested new member information be sent to her for posting on the WVSL website.

Arts Advocacy
Jeanne Moore was unable to attend due to the wintry weather.

NEW BUSINESS
By-Law Changes
New financial procedures were recommended last year and will be proposed this year. The changes will reflect accurate business practices. The proposal will be posted in March for review at the May general membership meeting.

2009 Events – Shelia Neal
The Symphony Ball will be held at the Clay Center on September 12 to kickoff the 2008-09 season. The Teddy Bear Tea will also be held at the Clay Center on December 7. The Marriott will be the venue for a new fundraising event, a WVU tailgate party.

ANNOUNCEMENTS
• Sallie McClaugherty has tickets for the raffle to benefit the Clay Center and Symphony. This year’s grand prize is a trip to Tuscany. Tickets are $100 and the drawing will be held on March 18. Ticket sales are limited to 900.
• Emily Hopta requested board members contact her with ideas, articles or requests for the winter newsletter.

ADJOURNMENT
With no further business to come before the league, President Surber adjourned the meeting at 6:40 p.m. The next board meeting will be held on March 12 at 5:30 p.m. at the home of Elizabeth McConnell, 401 Yorktowne Road.

Respectfully submitted,
Emily S. Hopta
Secretary